Stallion by Wilmat Cloud Tour - Export - Invoices
Invoices for any previous period can be exported. Invoices for the current period are able to be changed through the addition of transactions and are not able to be exported. Once a current period has been closed via the Close Month process, the invoices are no longer able to be changed and are then able to be exported.
Export Item: Select Invoices
Period: Select the period you wish to export. Invoices cannot be exported for the current period.
Invoice Lines: All Invoice Lines - will output every line of each invoice. One Line Per Invoice - will output one line for each horse for each owner and One Invoice Only - will output one invoice for the total of your monthly billing. In this case the program will generate an invoice number using the year and short month name of the period being exported.
Export Format: Enter the required export format. MYOB 2015 includes the MYOB 2105 and later versions. If you are using software other than the ones listed, Wilmat would happily include an export format suitable for your accounting system.
Destination Filename: Enter the name of the output file to create or accept the default file name. The exported file will be created in the downloads folder in your computer.
NB: GST Rounding: Differences in the calculated GST will occur due to the way GST is calculated in various systems. In Stallion Cloud, GST is calculated on the total for each horse for each owner. XERO and MYOB, on the other hand, will calculate GST on the invoice total, ie the total for all horses together. These differing approaches will result in minor differences in the GST. Stallion Cloud will automatically create GST Rounding transactions in the export files to compensate for these rounding discrepencies.
NB: Income Accounts: The GST exclusive value of each invoice will be credited to the General Ledger income account specified for each charge code invoiced. If you have selected to export other than every invoice line, the charge code of the highest valued invoice line item will be used. The MYOB and XERO systems will allocate the Debtor and GST values according to their own settings.